Artificial Intelligence in Coursework

Policy 3.26 · Adopted 2024 · Last revised 2026 · Responsible office: Office of the Provost · Next review 2027

This policy states the College’s general standard for the use of generative artificial intelligence tools in coursework, and records the determinations that academic divisions have made under it. It is issued by the Provost under the authority delegated by Policy 3.14, Curriculum and Catalog Authority. In this policy, a generative tool is any software that produces text, images, audio, video, or code in response to a prompt.

1. General standard

Each course syllabus states whether, and for what purposes, generative tools may be used in the course. Where a syllabus is silent, generative tools may not be used to produce any part of work submitted for evaluation. Use for purposes the syllabus does not address, such as checking spelling or translating instructions, is permitted unless the instructor states otherwise.

Where a syllabus permits use, the student identifies in the submitted work the tool used and the part of the work it was used for. The student is responsible for the accuracy of everything submitted, including any part a tool produced.

A division determination recorded in Section 6 applies to every course carrying that division’s prefix, including when the course is taken as part of another division’s program. A syllabus may be more restrictive than a determination; it may not be less restrictive.

2. Practical, shop, clinical, and licensure assessment

Generative tools are not used during a practical, bench, shop, barn, or clinical assessment, or during any examination administered in the Testing Center, unless the instructor states otherwise in writing for that assessment. External certification and licensure examinations are governed by the rules of the examining body, which the College does not set and cannot waive.

3. Information that may not be entered

Students and employees do not enter into any generative tool information concerning a client, customer, patient, donor, family, practicum site, or employer partner that was obtained in the course of instruction or practicum, or any information from a student record. Employees are reminded that student records are protected under FERPA and Policy 3.20, Student Records. Questions about whether a particular tool is approved for College data are directed to Information Technology, ext. 2110.

4. Accommodation

Assistive technology approved as an accommodation by Disability Services is not governed by this policy, and an instructor may not restrict it under this policy. Where an approved accommodation and a division determination appear to conflict, the instructor contacts the Coordinator of Disability Services, ext. 2144, and does not decline the accommodation directly to the student.

5. Integrity procedures

Use of a generative tool contrary to this policy, a syllabus, or a division determination is addressed under the academic integrity provisions of the Catalog. The College does not use the output of software that estimates whether text was machine-generated as the basis for a finding. An instructor who uses such software may treat its output as a reason to meet with the student, and not otherwise.

Grades and evaluative feedback are given by the instructor of record. An instructor does not submit student work to a generative tool that retains or trains on submitted material.

6. Division determinations

A division chair, or the responsible administrator of a division without a seated chair, may make a determination applying this policy to the division’s courses. A determination is filed with the Office of the Provost and takes effect at the start of the next term. Where no determination has been made, the general standard in Section 1 applies without modification.

Determinations are reviewed with this policy. A program’s handbook may restate a determination; where the handbook and this table differ, this table governs.