Records Retention Schedule
Records Commission · Selected retention periods
The College’s Records Commission meets annually and consists of the President (chair), the Vice President for Finance and Administration, the Registrar, and one trustee. Schedules are filed with the Ohio History Connection’s State Archives and with the Auditor of State.
| Record series | Retention |
|---|---|
| Board of Trustees minutes | Permanent |
| Accreditation correspondence | Permanent |
| Student academic transcripts | Permanent |
| Disinterment permits and chain-of-custody logs (DIS program) | Permanent |
| Deeds, leases, and district establishment records | Permanent |
| Escalator installation: inspection reports, studies, and the 2013 Board record | Permanent |
| Financial records and audits | 10 years |
| Public records requests and responses | 3 years |
| Occupant intake records, APS instructional | 7 years |
| Residential Condition Registry entries, de-identified | 25 years |
| Mascot suit condition logs | Life of the asset plus 3 years |
| Daily crime log | 3 years, then transferred to permanent summary |
| Animal enrollment files, Mounted Patrol program | Retained by the sponsoring agency of record; College copy 5 years |
| Routine correspondence | 2 years |
| Broadcast station logs (WDRO-LP) | 2 years, per FCC rule |
Responsible office: Office of the President, Room A-200, ext. 2201, for the Records Commission.
Page last revised 30 October 2026 · about/records-retention · Office of the President
Page last revised 30 October 2026 · about/records-retention · Office of the President